Essential points 

  • Data protection is about safeguarding important information and making sure it is used properly and legally.  
  • Employers can keep a range of personal information about their employees without seeking their permission including their name, address, date of birth, sex, National Insurance number, emergency contact details, any disciplinary action taken against them. 

  • Organisations need their employees’ consent to keep sensitive information on them such as their race or ethnicity, religion, trade union membership, health and medical conditions, sexual orientation. 

  • Employers must keep employees’ personal data secure and up to date and have extra security in place to protect their sensitive personal data. 

  • Employees have the right to be told what records are being kept on them, how they are used, and how their confidentiality is preserved.

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Please note: While every care has been taken in compiling this content, CIPD cannot be held responsible for any errors or omissions. These notes are not intended to be a substitute for specific legal advice. 

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