All organisations collect data relating to their employees. 

This factsheet introduces the legal position on the retention of HR records in the UK, including the Data Protection Act 2018. It offers two checklists: one giving statutory retention periods where these exist, and the other giving recommendations for keeping information.

This factsheet was last updated by Lisa Ayling: solicitor and employment law specialist

Lisa is a lawyer with many years’ experience of contentious and nonā€contentious employment law. As well as writing and editing employment law content for the CIPD, Lisa lectures extensively on employment law, including years as a senior lecturer and leader of the employment team at BPP University and on the LLM programme at Kingston University. 

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